Charge Accounts

Most school bands have one or more 30 day charge accounts with Amro.  The accounts may be titled any way that meets your needs.  Many school bands have accounts in the name of the Board of Education, the high school band, and the band boosters.

When you place an order, either by calling in or giving it to your rep, tell them which account you want the items charged to.  If you have a general rule of thumb for charges (e.g., repairs are charged to the booster account, supplies to the high school band account, instruments to the Board of Education account, etc.) let your Amro rep know the rules and they'll be recorded on your account.  We'll work together to make sure your charges are on the correct account.  This will save you time and confusion later—and sometimes embarrassment with school secretaries, booster treasurers, principals, or superintendents, who wonder why you are charging things to the accounts they pay.

If you have a charge that is posted to the wrong account or needs to be re-invoiced, simply call your in-store reps and tell them what changes are needed.  They'll send out a revised bill.

Occasionally an invoice gets lost in the mail, misplaced or otherwise delayed in payment.  Because school accounting processes are necessarily complex, it often happens.  When it does, someone from the Amro accounting office is likely to call to ask about it.  The purpose of the call isn't as much  dunning for payment as it is to assure that the paperwork is received and as it should be.  When dealing with school accounting, it's much better to resolve any problems early before the details are forgotten by everyone involved.  Most schools have rules that require that bills be paid within a certain time.  Assuring that everything is received can save the school a lot of trouble.

Just a short note on payment terms: It's very important to a store to keep its money invested in merchandise that can be sold and replaced several times per year.  Every business has a limited amount of money to work with and there are always more items that a store would like to stock than it has money for.  When some of a store's money is delayed or stuck in "receivables", it prevents the store from stocking some of the merchandise it needs—if it's stuck there long, it could cost the store several of the normal selling/replacing cycles.  You'll be a good business partner by arranging to have your band's charges paid within the 30-day terms.

Please let us know how we can help you with your accounts.  Accounting, especially for a school band program, can be difficult and tedious.  We'll do our best to help you keep it correct and current.